Privacy Policy

1. About the Company

Affinity Group PEO Solutions (“we”, “us”, or “our”) a JV tech platform developed by InsureComp & exclusively sold by iPEO Solutions to disrupt and transform the procurement of PEO services, such as Workers’ Comp via preset algorithms and AI, HR services including EPLI, Payroll administration and Employee Benefits.

2. Introduction

Thank you for visiting Affinity Group PEO. Please read our Terms of Service and this Privacy Policy carefully, as your first use of the websites, products, or services maintained or offered by Affinity Peo constitutes agreement to both. If you do not agree with any of these policies, you agree to discontinue use of our websites, products, or services immediately.

This Privacy Policy describes the privacy practices of Affinity Group PEO It sets out when and how we collect visitor or customer information, including personally identifiable information, how such information is used, and the circumstances under which information may be disclosed to others.

We collect and process information from:

• Customers using our services to power their business;
• Visitors;
• Prospective mates.

Your privacy is important to us. This privacy policy (this “Privacy Policy”) outlines how we collect, use, disclose, and handle your information.

Please read this Privacy Policy carefully. By using our Services (as defined below), you acknowledge that you have read, understand, and agree to be legally bound by this Privacy Policy and other policies incorporated herein by reference. This Privacy Policy was last updated and is effective on 01.01.2024.

We reserve the right to modify this Privacy Policy at any time, at our sole discretion. We may modify this Privacy Policy by providing notice via one of the following methods:

1. By email to the email account used by you to access our Services,
2. By updating the ‘last updated’ date listed above, or
3. By your acknowledgment as part of your login to our Services.

By continuing to use our Services, you confirm that you agree to the modified Privacy Policy. If you do not agree with the changes to this Privacy Policy, you must immediately stop using our Services and close your account within 3 days of the change.

3. Our Services

We provide our services to following:

1. 1. 1. Senior Living- A PEO program that is focused on senior living and specifically designed to meet the unique needs of organizations that operate in the senior care and senior living sectors, such as assisted living facilities, nursing homes, independent living communities, and home care services. These facilities face distinct challenges related to staffing, compliance, safety, and care quality.
      2. Restaurants- A PEO program that is specifically tailored to meet the unique needs and challenges of businesses in the hospitality industry, including restaurants, hotels, resorts, and event management companies. By partnering with our PEO program, hospitality businesses can streamline HR functions, enhance employee benefits, ensure compliance, and ultimately focus more on delivering exceptional guest experiences and growing their operations.
      3. Transportation-A transportation-focused PEO program that caters to the unique needs of businesses operating in the transportation and logistics sectors. This includes companies involved in trucking, freight, logistics, delivery services, and public transportation. These industries face distinct challenges such as regulatory compliance, safety concerns, complex payroll structures, and managing a mobile workforce.
      4. Staffing- A PEO program tailored for the staffing industry that addresses the specific needs of staffing agencies, temp agencies, and recruitment firms that manage large pools of contingent and temporary workers across various industries. The unique challenges faced by these businesses include handling complex payroll structures, managing HR compliance across different jurisdictions, ensuring worker safety, and attracting and retaining talent.
      5. High Mod- A PEO program that is focused on high experience mod (modification factor) companies and designed to address the unique needs of businesses with elevated workers’ compensation experience modification rates (EMRs). These companies typically operate in industries with higher risks of workplace injuries, such as construction, manufacturing, healthcare, and logistics. A high experience mod can significantly increase workers’ compensation insurance premiums, making risk management and cost control crucial.
      6. Construction-The construction industry faces many difficulties such as labor shortages, project delays, safety concerns, etc. The right PEO program can help businesses overcome these administrative burdens and help them focus on delivering the project at the right time. This PEO program is specifically designed to eliminate the challenges related to staffing, workers’ comp, compliance, safety, and a lot more.

4. Information Collection

What Information is Collected and Why?

We collect company’s information such as profile, location, payroll to generate a quote/show price indication. The types of information we collect include:

• Contact Information (e.g., name, email address, phone number)
• Company Information (e.g., company name, address, industry)
• Financial Information (e.g., payroll data, revenue)
• Usage Information (e.g., how you interact with our website and services)
• Technical Information (e.g., IP address, browser type, operating system)

How Information is Used, Processed, and Stored?

The company’s information is used to generate a quote/show price indication and is stored in DynamoDB. Specifically, we use the information to:

• Provide and maintain our services
• Communicate with you about your account or transactions
• Send you marketing communications
• Improve our services and develop new ones
• Conduct research and analysis
• Ensure compliance with legal obligations

Use of Cookies and Other Tracking Technologies

No cookies are directly used in the application. However, we have added a Google Analytics script to the application to help us understand how visitors use our site. This script may collect information such as your IP address, browser type, and operating system.

Deletion of Information

We do not delete information upon completion. However, we can permanently delete the information upon request. To request deletion, please contact us at helpdesk@insurecomp.com

5. Third-Party Access

The following third parties use the information we collect:

• Carrier Portal: We send company’s information such as profile, location, payroll to generate quotes.
• Pibit (External AI, ML Tool): We send loss run documents to extract data.
• AWS Textract: We send Acord forms to extract details.
• Salesforce or Similar CRM Platform: We collect and use company’s data from Salesforce (with client permission) to generate quotes and update information back to Salesforce.
• Hubspot: We collect company’s data (excluding payroll info) from Hubspot to generate quotes and update information back to Hubspot.
• Google Analytics: Added Google Analytics script to the application.

6. Communications

We may send sales and marketing-related email campaigns and transaction-related emails to clients. These communications may include:

• Information about new products and services
• Special offers and promotions
• Updates about our company and services

7. Security Measures

We employ the following security measures to protect data and prevent breaches of privacy:

• API Authentication: Using AWS IAM signatures
• Role-Based Access Control: Ensuring only authorized personnel can access certain information
• Secure Password Policies: Via AWS Cognito for user management and login
• Data Encryption: Amazon DynamoDB encryption at rest
• SSL Certificates: Securing data in transit
• Serverless Architecture: Hosted on AWS, with AWS managing server infrastructure
• Backup Procedures: Manual backups with plans for point-in-time recovery

8. Non-Disclosure of Information

From time to time, it may be necessary or advisable for Affinity Peo to release your information for legal purposes, such as in response to a request from a governmental agency or a private litigant. You agree that we may disclose your information to others if we believe, in good faith, that it is advisable to do so for the purposes of a civil action, criminal investigation, internal investigation, or other legal matter. If we receive a subpoena affecting your privacy, we may elect to notify you to give you an opportunity to file a motion to quash the subpoena, or we may attempt to quash it ourselves, but we are not obligated to do either. We may also release your information to others when we believe that it is prudent to do so, such as when we have a reasonable belief that you may have engaged in or been the victim of fraudulent or other illegal activities. By your first use of our websites, products, or services, you release us from any damages that may arise from or relate to the release of your information in response to a request from law enforcement agencies or private litigants.

9. Policy Towards Children

Our websites, products, and services are not intended for the use of children under [Insert Age]. We do not knowingly collect personally identifiable information from children under [Insert Age]. If a parent or guardian becomes aware that a child has provided us with personally identifiable information, please contact us at helpdesk@insurecomp.com If we become aware that a child under [Insert Age] has provided us with personally identifiable information, we will delete such information from our servers.

10.California Privacy Law

If you are a California resident, you may exercise the following rights with respect to personal information (as defined by the California Consumer Privacy Act of 2018 (CCPA)) that we collect as a business under California law:

11.Your Rights and Choices

The CCPA provides California residents with specific rights. This section describes those rights and explains how to exercise them.

A. Right to Know and Access Personal Information You may submit a verifiable request to be informed about the:

1. Categories of personal information collected, sold, or disclosed by us,
2. Purposes for which categories of personal information are collected or sold by us,
3. Categories of sources from which we collect personal information,
4. Categories of third parties with whom we disclosed or sold personal information, and
5. Specific pieces of personal information that we collected about you during the prior twelve months.

B. Right to Request Deletion of Personal Information Subject to certain exceptions, you may submit a verifiable request that we delete the personal information about you that we collected from you.

C. Verification Requests for access to or deletion of personal information are subject to our ability to reasonably verify your identity in light of the information requested and pursuant to relevant CCPA requirements, limitations, and regulations. To request access or deletion, you can email us at helpdesk@insurecomp.com, call us, or mail a letter with your name, mailing address, email address, phone number, and we will reach out to you. To verify your identity based on information previously provided to Affinity Peo, we may request additional information.

D. Right to Opt-Out of the Sale of Personal Information You have the right to opt-out of the sale of your personal information.

E. Right to Equal Service and Price You have the right not to receive discriminatory treatment by a business for the exercise of your CCPA privacy rights, subject to certain limitations.

F. Submit Requests If you are a California resident and would like to exercise your rights under the CCPA, please send your request by email to helpdesk@insurecomp.com with “Your California Privacy Rights” in the subject field of your email, or send your request by mail to our address listed in the “How You Can Reach Us” section below.

G. Authorizing an Agent If you are acting as an authorized agent to make a request to know, delete, or opt-out on behalf of a California resident, please send a message to the email in our “How You Can Reach Us” section and attach a written authorization signed by the resident.

H. Do Not Track There is no accepted standard on how to respond to Do Not Track signals, and we do not respond to such signals.

The below table provides the categories of personal data we have sold, shared, or disclosed to third parties, as defined by the California Privacy Rights Act. We may also share all of the categories of your personal information described in the “What Information We Collect About You” section with third parties for various business purposes.

12.Changes to This Privacy Policy

We may make changes to this Privacy Policy at any time to reflect updates to our Services, applicable laws, and other factors. We will notify you as outlined above when we materially change the ways in which we use or share personal information previously collected from you through our Services, but we encourage you to stay informed by reviewing this policy periodically.

13.How You Can Reach Us

If you would like to ask about, make a request relating to, or complain about how we process your personal information, you can contact us by email at helpdesk@insurecomp.com

14.Contact Details

Janani Iyer

Marketing Head

janani@affinitypeo.com